Having previously managed the creation of an 800 page archive of reference material on Drupal for Church House Publishing, I was hired for another big project. This time the synod team needed help to migrate their archive of legal documents on the new Church of England website.
I project managed the creation of a substantial archive of legal document pdf’s, with 1450+ General Synod papers, agendas voting results and similar from 2000-2018. I created the General Synod Agendas and Papers section of the award winning Church of England website.
The project involved downloading documents from the defunct proprietary CMS and creating a new archive on a Drupal website, tracking all of the documents accross and linking them into their new pages. To structure the archive I created 18 pages pages and a new meta-tag schema. I also added sound-cloud files and created a menu structure to make the pages as informative and user friendly as possible.
In this project liaised with two groups of stakeholders, helping to find compromises and technical solutions to meet their differing requirements. I also managed a freelance data entry specialist to complete the project in good time.
Implementation included:
- Designing a workflow, filename and metadata schema
- Downloading and renaming each PDF from the old archive
- Checking the contents of each document match the title and description
- Creating a list of missing titles and merging in any that could be found elsewhere
- Uploading them to the new Drupal website
- Tagging, naming etc
- Creating new pages with drop-down sections for each conference
- Creating lists of the files, matching the files to the conference
- Linking to the files using html
- Checking the work